Retention and Disposal
Service module
Establishing and maintaining the policies, processes, and practices governing how long information, data and records are kept and when and how they are securely deleted or destroyed
These processes ensure that organisations manage their information efficiently, comply with legal and regulatory requirements, and reduce risks associated with over-retention or premature disposal.
How we do it
Retaining data beyond the necessary regulated retention period leads to increased storage costs, increased handling and management complexity, increased risk of unauthorised/inadvertent use, disclosure and unlawful disposal, increased cost of compliance with freedom of information requests and other legal discovery and increased risk of reputational damage if a cyber incident or data breach occurs.
Our approach includes defining a comprehensive data retention and disposal schedule that outlines data categories, triggers for action, retention periods, and security protocols. We regularly review and update retention and disposal schedules, providing our customers with training and knowledge transfer to support a smooth transition.
Related case studies
Youngcare
Evinact was engaged to bring together data from across Youngcare’s systems and develop an interactive Power BI dashboard that translated service outcomes into measurable evidence for internal and external stakeholders.
Department of the Environment, Tourism, Science and Innovation
Evinact was engaged to design, build and deploy a Power BI reporting solution that consolidated fragmented program data into a single, interactive reporting environment.
Department of Defence
Evinact was engaged to develop a structured decision framework that simplified approval pathways, supported lawful decision-making and reduced the risk of inadvertent disclosure.
