Technology program health check review

The local council embarked on a program to streamline operations through innovative technology. Ultimately aiming to enhance customer service and community outcomes.

As such, they engaged a technology vendor partner to replace all of their major corporate systems. In total, the program involved the replacement of 60 outdated systems.

As the program progressed, concerns were raised around a number of issues, including missed milestones, technical functionality gaps and deteriorating culture within the program teams.

The Council requested Evinact conduct an independent health check review of the program. With a particular focus on the commercial partnership, program status, budget, schedule and performance.

We conducted our review in accordance with the Queensland Treasury Assurance Gateway Framework. the review also included conducting stakeholder interviews and review of hundreds of program documents.

The Evinact team delivered the view to Council in two parts:

• A time-critical report detailing the status of the program. Including recommendations to the Council on how to proceed in a way that minimises risk and provides the best chance for achieving a successful outcome.
• A second report providing an in-depth and unbiased assessment of how the program reached a state of critical risk of failure. This included learnings to improve the success rate of future programs.

Consequently, the timely intervention that proceeded the health check prevented the program from leading to an ICT failure and associated financial and reputational damages.

Furthermore, leadership was no longer in the dark. They knew exactly what the issues were and why, and a clear plan of action for the immediate term to deflect critical risk, and for the longer term to reform the program.

Evinact’s advisory work is proudly technology-agnostic. Our advice is trusted by government departments, businesses and communities alike. We deliver brave, evidence-based and independent solutions.

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This engagement was originally completed as GWI.